How to: Find Posted Documents without Incoming Document Records

From the Chart of Accounts and General Ledger Entries windows, you can use a search function to find general ledger entries for posted purchase and sales documents that do not have incoming document records and then centrally link to existing records or create new ones with attached document files.

To find posted documents without incoming document records

  1. In the top right corner, choose the Search for Page or Report icon, enter Chart of Accounts, and then choose the related link.
  2. Select a line for a G/L account for whose general ledger entries you want to see posted purchase and sales documents without incoming document records, and then choose the Posted Documents without Incoming Document action.
  3. Alternatively, choose the Ledger Entries action.
  4. In the General Ledger Entries window, choose the Posted Documents without Incoming Documents action.

The Posted Documents without Incoming Document window opens showing posted purchase and sales documents without incoming document records represented by general ledger entries on the G/L account that you opened the window for. The window can show a maximum of 1000 lines. By default, the Date Filter field therefore contains a filter that limits the lines to entries with posting dates from the beginning of the accounting period to the work date.

To connect found documents to existing incoming document records

  1. In the Posted Documents without Incoming Document window, select the line for a posted document that you want to connect to an existing incoming document record, and then choose the Select Incoming Document action.
  2. In the Incoming Documents window, select the incoming document record that you want to connect to posted document found, and then choose the OK button.
  3. In the Posted Documents without Incoming Document window, the selected incoming document record is now connected to the posted document, as you can see in the Incoming Document Files FactBox.

If a relevant incoming document record does not exist in the Incoming Documents window, then you can create it. For more information, see How to: Create Incoming Document Records.

See Also

Process Incoming Documents
Incoming Documents
Manage Purchasing
Work With Dynamics NAV


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